Wednesday, March 27, 2013

The affidavit rule: Speeding up litigation

Businessworld - OUR JUDICIAL system is predominantly adversarial. This is why the resolution of disputes through litigation is inevitably a long, tedious, painstaking and expensive process. Even then, while various and relatively less expensive alternative modes of dispute resolution (ADR) are readily available to them, the aggrieved appear to prefer to litigate and "have their day in court."

American lawyer and ADR professional Charles B. Parselle explains this seeming "allure" of litigation, thus:

"A court trial fulfils, or is thought to be capable of fulfilling, five needs that are usually absent in a mediated settlement: a sense of vindication, a sense of empowerment, a desire to be heard publicly, a desire for the particular dispute to receive the stamp of legitimacy, and the desire not only that justice be done but that it "be manifestly seen to be done."

Aggrieved litigants seek vindication, and further, they seek public vindication. That is to say they want their "day in court," no matter what it costs. Perhaps they will not really achieve vindication, but there is always the chance that they might, and they see a trial as the best chance they have of achieving it. People do not necessarily approach their conflicts in purely rational terms; they have strong emotional interests to satisfy, and a deep human desire to be proven right. They want to win, and they want someone else to lose. They want forever after to be able to tell themselves, their family and friends, that they won their case. They want bragging rights. People will pay a high price for this, and will bear not only the cost of the litigation, but also the risk of losing, in order to attempt it.

People want to feel empowered; they want to feel that they can create an impact. When they walk into court for trial beside their hired champion, the attorney, and sit in the world of the courtroom looking up at the judge, they feel that the full authority of the state, that embodies the society in which they live, has interested itself in their particular conflict. And, in fact, it has, even though the particular judge may not quite see it that way.

In the last few years, we have seen judicial reforms aimed at speeding up the disposition of litigated cases. One recent measure promulgated by the Supreme Court is the Judicial Affidavit Rule which took effect January of this year. This new procedural rule mandates the use of judicial affidavits, instead of the direct oral testimony of witnesses. It aims to expedite the process of presenting evidence, which should ultimately result in the earlier resolution of pending cases, by:

1. Doing away with the often lengthy and time-consuming direct examination of witnesses. The "judicial affidavit" is in Question and Answer format and records in written form the testimony on direct examination that the witness has given under oath. The affidavit must be submitted at least five days prior to a preliminary conference in a case or the hearing of motions. Object and documentary evidence should also be marked and attached to the affidavits at the time of their filing and must be authenticated by a declaration therein that they are faithful copies. The failure to submit the affidavits on time results in a waiver although the court may give a one-time reprieve to the party at fault if he gives a valid reason for the omission and pays a fine ranging from ₱1,000 to ₱5,000. As soon as the purpose of a witness’s testimony is declared in open court and objections to the testimony’s admissibility are resolved, the witness is immediately readied for cross-examination. The party who presented the witness may conduct a re-direct examination, if necessary.

2. Having the rule apply to all actions, proceedings and incidents requiring the reception of evidence in cases cognizable by the first and second level courts including the Shari’a circuit and district courts, the Sandiganbayan, the Court of Tax Appeals, the Court of Appeals, the Shari’a Appellate Courts, the investigating officers and bodies authorized by the Supreme Court to receive evidence including the Integrated Bar of the Philippines and the special courts and quasi-judicial bodies whose rules of procedure are subject to disapproval by the Supreme Court.

3. Requiring the oral offer of documentary exhibits immediately upon the termination of the testimony of a party’s last witness. After each piece of exhibit is offered, the adverse party shall state the legal ground for his objection, if any, to its admission, and the court shall immediately make its ruling respecting that exhibit. Since the documentary or object exhibits form part of the judicial affidavits that describe and authenticate them, it is sufficient that such exhibits are simply cited by their markings during the offers, the objections, and the rulings, dispensing with the description of each exhibit.

The rule also applies to criminal actions: (1) Where the maximum of the imposable penalty does not exceed six years; (2) Where the accused agrees to the use of judicial affidavits, irrespective of the penalty involved; or (3) With respect to the civil aspect of the actions, whatever the penalties involved are.

However, while the judicial affidavit rule may cut trial time considerably, it does have at least one major drawback. Because the direct testimony of a witness is reduced to affidavit form, it may be more difficult for the judge to assess the witness’s credibility. In many cases, the credibility of a witness is weighed on the basis of his demeanor in the rendition of his direct oral testimony. Unavoidably, during trial, the judge is naturally attuned not only to what is said, but also to how it is said. In fact, a witness’s credibility is often assessed even by what is unsaid: the facial expression, the tone and volume of one’s voice, and all the other nonverbal cues that by ordinary human experience, are given meaning as either confirming or contradicting what the witness utters in open court.

Even then, the judicial affidavit rule is one novel measure among many others which, when implemented properly, will substantially reduce delays in the litigation process. It is one significant and ground-breaking step towards the more speedy administration of justice.

As to eliminating delays altogether, however, suffice it to say that, as former California Attorney General Evelle J. Younger mischievously put it: "An incompetent lawyer can delay a lawsuit for years. A competent lawyer can delay one even longer."


Glenn C. Aquino is a partner of the Angara Abello Concepcion Regala & Cruz Law Offices. He obtained his LLB from the University of the Philippines College of Law. He is resident partner and monitor of ACCRALAW’s Davao Branch. He can be contacted through e-mail at gcaquino@accralaw.com or tel. no. (082)224.0996.

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